CasesStory
Careers(2)
Contacts
Privacy Policy
SINGLETON GROUP OÜ (SINGLETON) directs a lot of effort into protecting the privacy of our customers, applicants, employees and other users of our services. In this Privacy Policy we explain how Singleton processes your personal data in its business.

Please note that our website may contain links to other websites. As Singleton is not able to control or be responsible for the policies and practices on how user data is stored or used on third-party websites, we recommend reviewing the privacy policy of each such third-party website to determine how they use your personal data. Third-party websites are not covered by this Privacy Policy.

Privacy Notice for Applicants

When receiving an application in response to an open position or a spontaneous application at Singleton Grupp OÜ, (for the purpose of this privacy notice, “SINGLETON”) we process information about you (“personal data”). It is done in order to evaluate the adequacy of your profile and skills with our human resources needs.

In this context, we protect your personal data and privacy by taking all relevant measures in accordance with applicable legislation, including the EU Regulation 2016/679 – known as General Data Protection Regulation (GDPR).

This privacy notice describes how SINGLETON uses your personal data, how we ensure its protection and which privacy rights are granted to you by law.

For the purpose of this notice, “we” and “our” will refer to SINGLETON and “you” and “your” will refer to applicants.

PURPOSE OF PROCESSING YOUR DATA

We process your personal data in order to ensure the effective management of our recruitment process. This data is mostly provided by you when applying for a vacant position or when spontaneously sending a request in this regard. SINGLETON may request additional personal data further along the hiring process, mainly in relation to the steps in the evaluation process (e.g. written tests, interviews).

We grouped below the main purposes for which we will process your personal data:

  1. to assess the adequacy of your profile and skills with our present human resources needs;
  2. to evaluate your capacities to perform the required tasks;
  3. to inform you about the status of your job application;
  4. to ensure the fairness of assessments;
  5. to respond to potential future human resources needs;

ON WHAT LEGAL GROUNDS WE PROCESS YOUR DATA?

When one of the above-mentioned purposes is pursued, we have a clearly defined legal basis in order to process your data. Therefore, for every processing operation, SINGLETON ensures that at least one of the following legal bases apply:

  1. we have to comply with a legal obligation under the laws applicable in our jurisdictions;
  2. you gave us your consent to use your personal data for a specific purpose;
  3. we have a legitimate interest to use your data for the stated purpose, and this interest does not override yours;

The pursuit of legitimate interest will be the main legal basis used in relation to applicants. However, it can have a relatively broad interpretation. Therefore, to bring clarity on this aspect and to let you know what to expect, we consider our legitimate interest to be:

  1. Employment of qualified candidates;
  2. Projecting a positive external image for SINGLETON;
  3. Improvement of the quality of our services;

Moreover, we will also have a valid legal basis when we:

  1. require processing your data to protect your or another person’s vital interests;
  2. need to carry out a task in the public interest or in the exercise of official authority vested in us.

We will only use your data for the above-listed interests as long as they are not overridden by your interests and fundamental rights. In this regard, each time any of these legal bases will be used, we will make a balancing test between this interest and your rights and liberties, in order not to disproportionately limit the latest.

TYPE OF PERSONAL DATA PROCESSED

As mentioned above, when carrying out our recruitment procedures, we process several categories of personal data. This data is extracted from the documents provided to us by you, mainly your curriculum vitae and cover letter. Due to the freedom of format for these two documents, the categories of personal data process may include but are not limited to:

  1. General information: Name, surname, home address, phone number, email, signature, nationality;
  2. Education: attended education institutions, examinations and evaluation information;
  3. Professional experience: past employers, contact and personal data of past job references;
  4. Specific skills: IT skills, languages are spoken and proficiency;

During written and oral evaluation phases, we will also process personal data concerning:

  1. Publicly available information: information from social networks, newspapers, online published information.

Special categories of personal data

Special categories of personal data is data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

For evaluation purposes, SINGLETON uses sensitive categories of personal data only for the purposes of ensuring equality of opportunities. However, as mentioned above, because of the free-format aspects of the application process, documents sent by you may contain certain categories of sensitive personal data. The processing of such type of information is unnecessary and we advise applicants to limit the use of such categories of personal data.

In other cases, we will process this type of personal data only in limited cases, always within the framework of a solid legal basis, mainly to guarantee the security of our premises during written and oral evaluations.

STORAGE, RETENTION AND ERASURE OF PERSONAL DATA

SINGLETON ensures that your data is stored in a centralized and organized manner, namely in the relevant human resources internal information systems and in our administrative cloud accounts. Moreover, we also store relevant documents (e.g. CVs, cover letter) in a paper-based form in adequate physical storage spaces.

We ensure its security by implementing a thorough access rights system, which ensures that only the authorized and relevant personnel can access it uniquely for lawful and clearly defined purposes.

Our retention periods are based on several well-defined criteria. Therefore, the data will be stored for as long as we are actively pursuing one of the purposes enumerated above and while we have a valid legal basis to do so.

After the expiration of the purposes, your data will be stored solely for the purpose to respond to pending or potential litigations.

Uniquely with your consent, we can also store your personal information in order to contact you if a similar vacant position is available.

YOUR RIGHTS

Right to access your personal data

You can request and you are entitled to obtain from us insight into the personal data we process, where it comes from and what we use it for. You can obtain information about how long we store your data and who receives data about you. Your right of access may, however, be restricted by legislation, protection of other persons’ privacy and considerations for our business and practices. Our know-how, business confidential data, as well as internal assessments and material may also as such be exempt from the right of insight.

Right to rectification and erasure of data

If you have discovered that the personal information we have about you is incorrect, incomplete or irrelevant, you are entitled to have the data corrected or erased with the restrictions that follow from existing legislation and rights to process data.

Right to the restriction of use

If you believe that the data we have processed about you is incorrect or incomplete, or if you have objected to the use of the data, you may demand that we restrict the use of these data to storage. Use will only be restricted to storage until the correctness of the data can be established, or it can be checked whether our legitimate interests outweigh your interests.

If you are entitled to have the data we have registered about you erased, you may instead request us to restrict the use of these data to storage.

Right to data portability

If we use data based on your consent or as a result of an agreement, and the data processing is automated, you have a right to receive the copy of the data you have provided in an electronic machine-readable format.

Right to object

You have the right to object against SINGLETON processing your personal data when we invoke our legitimate interest for such an operation, when we carry a task in the public interest or for direct marketing purposes.

Automated individual decision-making

You also shall have the right to object to a decision based solely on automated processing, including profiling. In these situations, SINGLETON will guarantee suitable measures to safeguard your rights, mainly the right to human intervention when reviewing such cases.

You will be notified if any automated decision-making is performed in relation to your personal data.

Withdrawal of consent

If we process personal data based on your consent, you can withdraw your consent to disclose data at any given time. Please also note that we will continue to use your personal data if we have to fulfill a legal or contractual obligation.

ACCURACY AND UPDATING YOUR PERSONAL DATA

We will update your personal data continuously during the period it is stored in our database. This is done for internal organization purposes and in order to permit better adequacy between our client’s needs and requests and your skills. In this regard, it is possible for you to update your data by notifying the Human Resources representative.

UPDATES TO THIS PRIVACY NOTICE

We may revise this Policy from time to time by posting an updated version on our website. If substantial changes are made, that may significantly influence your rights or increase your responsibilities, we will notify you. We may provide notice of changes in other circumstances as well. We encourage you to periodically review this page for the latest information on our privacy practices.

CONTACT DETAILS AND COMPLAINT LODGING

You are always welcome to contact us as a data controller if you have questions about your privacy rights and how we register and use personal data. Our offices in Estonia are located at Lõõtsa 8, Tallinn and Ülikooli tee 5, Tartu. You can contact the responsible person by email at hi@singleton.ee.

If you are dissatisfied with how we process your personal data and you were not satisfied with your interaction with the responsible person, you can lodge a complaint with the Estonian supervisory authority which can be found at www.aki.ee/en.

In today’s net-savvy world it has become common for any business to have a website which they use mostly for advertising their products and services. With the advent of search engines it has become even easier for the customers to search for the stuff online. For a website to be successful its link should land in the first three pages which the search engine brings and the rank of the page should be high which means many visitors come to the site. This can be achieved by applying search engine optimization or popularly known as SEO. This is a marketing strategy which increases the quality and quantity of traffic flow to a particular website via search engines. SEO not only affects the search engine results, but also image search, video search and industry-specific vertical search engines. It determines how a search algorithm functions and searches what is popular with people. When a website link is submitted to a search engine, a spider crawls through a page to gather links which lead to other pages and stores those pages on the server of the search engine. The information collected from these pages is sent to the indexer, whose job is to extract information from those pages such as the keywords and their weights, the location of the page and other links that are stored for the spider to crawl in future. In the beginning, the search engine optimizer algorithms were dependent on the keywords, Meta tags, and index files provided by the Webmaster.

Privacy Notice for Clients and External Experts

Along with your business collaboration with Singleton Grupp OÜ, (for the purpose of this privacy notice, “SINGLETON”), we process information about you, as an external expert or a client (“personal data”), depending on the essence of our business relationship.

The term “client” encompasses clients, represented by a natural person (individual entrepreneurs) and the employees and representatives of legal entities with whom we enter into business relations. The processing of personal data takes place in order to establish and manage operations and obligations towards you as a business management consulting company.

The term “external expert” encompasses natural persons, which collaborate with us directly for the purpose of business development or project delivery, or employees and representatives of legal entities with whom we enter into such kind of business relations.

We protect your personal data and privacy by taking all relevant measures in accordance with applicable legislation, including the EU Regulation 2016/679 – known as General Data Protection Regulation (GDPR).

This privacy notice describes how SINGLETON uses your personal data, how we ensure its protection and which privacy rights are granted to you by law.

For the purpose of this notice, “we” and “our” will refer to SINGLETON and “you” and “your” will refer to clients and partners/external experts.

Data provided by clients or experts for delivery of projects

In certain situations, you may provide us with personal data (e.g. in form of databases) in order to deliver a service for you. Data categories and purposes can vary according to the information contained in these databases. Therefore, in these situations, SINGLETON will become a processor and will need specific instructions from you in order to process this personal data (e.g. in the form of a data processing agreement).

PURPOSE OF PROCESSING YOUR DATA

SINGLETON generally processes your personal data in order to ensure our day-to-day business activity. This data is mostly provided by you when entering into a business relationship with us. Personal data will be generated and requested further along our contractual or informal cooperation, always in relation to a specific and well-defined purpose. Below please see the main purposes for which we will process your personal data:

If we collaborate with you as a client, we process your data in order to:

  1. formalize our relationship in agreements;
  2. understand and document your needs and requests;
  3. manage the service you requested from us, including by contacting you;
  4. receive payments for the service provided;
  5. create statistics related to the usage of our services;
  6. contact you for direct marketing purposes and propose cooperation opportunities;
  7. respond to potential project-related request after the end of our contractual relationship;

If we collaborate with you as an external expert or a consortium representative, we process your data in order to:

  1. maintain a database of experts;
  2. apply to tenders or projects where your expertise is relevant and perform the project;
  3. communicate to you about opportunities for collaboration;
  4. respond to contractors’ inquiries concerning your expertise;
  5. stay in contact in order to ensure continuity of our common projects;

ON WHAT LEGAL GROUNDS WE PROCESS YOUR DATA?

When one of the above-mentioned purposes is pursued, we have a clearly defined legal basis in order to process your data. Therefore SINGLETON ensures we collect and use your personal data only if:

  1. we needed it in order to fulfil an agreement between you and SINGLETON;
  2. this data is necessary to comply with a legal obligation under the laws applicable in our jurisdictions;
  3. you gave us your consent to use your personal data for a specific purpose;
  4. we have a legitimate interest to use your data for the stated purpose, and this interest does not override yours;

The legitimate interest can have a relatively broad interpretation as a legal basis. To bring clarity to this aspect, we consider our legitimate interest in relation to clients and external experts to be:

  1. Maintaining and update our pool of business contacts and external experts;
  2. Project a positive external image for SINGLETON;
  3. Improve the quality of our services;
  4. Extension of our client base;
  5. Involve SINGLETON in new tender opportunities;
  6. Attract qualified external experts into SINGLETON network and projects.

Moreover, we will also have a valid legal basis when we:

  1. require processing your data to protect your or another person’s vital interests;
  2. need to carry out a task in the public interest or in the exercise of official authority vested in us.

We will only use your data for the above-listed interests as long as they are not overridden by your interests and fundamental rights. In this regard, each time this legal basis will be used, we will make a balancing test between this interest and your rights and liberties, in order not to disproportionately limit the latest.

TYPE OF PERSONAL DATA PROCESSED

As mentioned above, when carrying out our objectives we process several categories of personal data. The amount of data will vary depending on the purpose of our cooperation with you, but in most cases will include the following categories:

  1. General information: name, surname, position, phone number, email, signature, company name and company information (which you represent); bank account number;
  2. Historical data of our cooperation: the history of requests, projects performed together and feedback; results of our cooperation (project documentation, proposals etc.);
  3. Social aspects and publications: photo and contact information publication on our official website and social networks;
  4. Data for tender applications (solely for external experts): work experience, company name, project experience, education, languages;

Special categories of personal data

Special categories of personal data is data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

During your contractual relationship with SINGLETON, we will process this type of personal data only in the cases mentioned below and always within the framework of a solid legal basis:

  1. when we have your consent to do so for specific purposes (photos at events and their publication).

In cases, you submit to us your information in the free format (e.g. CVs for application to tenders) certain categories of special categories of personal data which is not required for the purpose of our cooperation might appear there. The processing of such type of information is unnecessary to our purposes and we advise you to limit the use of such categories of personal data in these documents. Though if such data was provided willingly by you, we will treat it the same way as any other data categories, described in the current privacy notice.

STORAGE, RETENTION AND ERASURE OF PERSONAL DATA

SINGLETON ensures that your data is stored in a centralized and organized manner, namely on our accounting systems administrative cloud-based account and in our internal management system. Moreover, we also store relevant documents (e.g. contracts, invoices) in paper-based form in adequate physical storage spaces.

We keep your personal information only as long as we need it for the purposes described in this Privacy Notice. Our retention periods are based on criteria that include legally mandated retention periods, our intellectual property or ownership rights, contract requirements, operational directives or needs and for potential and pending litigation.

SECURITY OF YOUR PERSONAL DATA

To ensure the security of the data provided by you in the course of our services, we implement the technical, legal and organisational means necessary to ensure a high level of protection of your personal data. We implement and monitor constantly thorough access rights system, which ensures that only the authorized and relevant personnel can access it uniquely for lawful and clearly defined purposes.

Moreover, non-disclosure agreements are signed with all the concerned employees, in order to maintain the confidentiality of the documents and information provided by you.

YOUR RIGHTS

Right to access your personal data

You can request and you are entitled to obtain from us insight into the personal data we process, where it comes from and what we use it for. You can obtain information about how long we store your data and who receives data about you. Your right of access may, however, be restricted by legislation, protection of other persons’ privacy and considerations for our business and practices. Our know-how, business confidential data, as well as internal assessments and material may also as such be exempt from the right of insight.

Right to rectification and erasure of data

If you have discovered that the personal information we have about you is incorrect, incomplete or irrelevant, you are entitled to have the data corrected or erased with the restrictions that follow from existing legislation and rights to process data.

Right to a restriction of use

If you believe that the data we have processed about you is incorrect or incomplete, or if you have objected to the use of the data, you may demand that we restrict the use of these data to storage. Use will only be restricted to storage until the correctness of the data can be established, or it can be checked whether our legitimate interests outweigh your interests.

If you are entitled to have the data we have registered about you erased, you may instead request us to restrict the use of these data to storage.

Right to data portability

If we use data based on your consent or as a result of an agreement, and the data processing is automated, you have a right to receive the copy of the data you have provided in an electronic machine-readable format.

Right to object

You have the right to object against SINGLETON processing your personal data when we invoke our legitimate interest for such an operation when we carry a task in the public interest or for direct marketing purposes.

AUTOMATED INDIVIDUAL DECISION-MAKING

You also shall have the right to object to a decision based solely on automated processing, including profiling. In these situations, SINGLETON will guarantee suitable measures to safeguard your rights, mainly the right to human intervention when reviewing such cases.

You will be notified if any automated decision-making is performed in relation to your personal data.

Withdrawal of consent

If we process personal data based on your consent, you can withdraw your consent to disclose data at any given time. Please also note that we will continue to use your personal data if we have to fulfill a legal or contractual obligation.

ACCURACY AND UPDATING YOUR PERSONAL DATA

We will update your personal data continuously during the period it is stored in our database. This is done for internal organization purposes and in order to permit better adequacy between your needs and requests and the services we provide. In this regard, it is possible for you to update your data by notifying through an email to hi@singleton.ee.

UPDATES TO THIS PRIVACY NOTICE

We may revise this Policy from time to time by posting an updated version on our website. If substantial changes are made, that may significantly influence your rights or increase your responsibilities, we will notify you by email. We may provide notice of changes in other circumstances as well. We encourage you to periodically review this page for the latest information on our privacy practices.

CONTACT DETAILS AND COMPLAINT LODGING

You are always welcome to contact us if you have any questions about your privacy rights and how we register and use the personal data provided by you for business purposes. Our offices in Estonia are located at Lõõtsa 8, Tallinn and Ülikooli tee 5, Tartu. You can contact the responsible person by email at hi@singleton.ee.

If you are dissatisfied with how we process your personal data and you were not satisfied with your interaction with the responsible person, you can lodge a complaint with the Estonian supervisory authority which can be found at www.aki.ee/en.

Cookie policy

Like many other websites, Singleton uses cookies and similar technologies on its website www.singleton.ee. We use these technologies to improve our services and business, remember your preferences, understand how you are using our website and help customise our marketing, advertising and other communication.

A cookie is a small data file containing a string of characters that is sent to your device when you visit a website. When you visit the website again, the cookie allows that site to recognise your browser. A cookie does not harm your device, and we do not get any information that is directly related to you (such as your name or email address) merely through cookies. The duration of how long a cookie will stay on your device depends on whether it is a persistent or session cookie. Session cookies will only stay on your device until you stop browsing. Persistent cookies stay on your device until they expire or until you delete them.

We use cookies primarily to personalize the contents of our services, analyze the use of our services and maintain your identity or session on the service. We may also partner with third parties to manage and tailor our advertising on other websites.

Most web browsers allow you to control and block cookies through their settings. Please note that if you limit the ability of our website to set cookies or block them entirely, the entire contents of our website may not be available and some of the features might not function properly. Below You can learn about how to control cookie settings on most common web browsers:

  1. Google Chrome
  2. Internet Explorer
  3. Safari
  4. Firefox

Singleton uses Google Analytics on the website. Google Analytics is a web analytics service provided by Google Inc. Google Analytics uses cookies to help the website analyse how users use the site. The information generated by the cookie about your use of this website will be transmitted to and stored by Google on servers in the United States. IP anonymization is activated on this website and your IP address will however be truncated by Google beforehand within the area of member states of the European Union or the European Economic Area. Only in exceptional cases, the full IP address is sent to a Google server in the USA and truncated there. Google uses this information on behalf of Singleton for the purpose of evaluating how you use our website, compiling reports on website activities and providing further services related to website and internet usage to Singleton. The IP address transferred by your browser within the scope of Google Analytics will not be associated with any other data held by Google.

To prevent your data from being used by Google Analytics you can install the browser plug-in from Google which is available here.

If you would like more information about cookies, please visit www.allaboutcookies.org. More information about interest-based advertising, including how to opt-out of these cookies, can be found at www.youronlinechoices.com.

Privacy notice for employees and ex-employees

Along with your collaboration with Singleton Group OÜ (for the purpose of this privacy notice, “SINGLETON”), we process information about you (“personal data”). We do it in order to establish and manage our work collaboration and to carry out our operations and obligations as a business management consulting company.

We protect your personal data and privacy by taking all relevant measures in accordance with applicable legislation, including the EU Regulation 2016/679 – known as General Data Protection Regulation (GDPR).

This privacy notice describes how SINGLETON uses your personal data, how we ensure its protection and which privacy rights are granted to you by law.

For the purpose of this notice, “we” and “our” will refer to SINGLETON and “you” and “your” will refer to employees and ex-employees.

PURPOSE OF PROCESSING YOUR DATA

In order to ensure our day-to-day activity, we process your personal data. This data is mostly provided by you when entering into a contractual employment relationship with SINGLETON. Personal data will be generated and requested further along the employment relationship, always in relation to a specific and well-defined purpose.

We grouped below the main purposes for which we will process your personal data.

If you are a current employee, we process your data in order to:

  1. enter into a legal contractual relationship with you;
  2. manage effectively our employment relations with you;
  3. engage in new business opportunities;
  4. respond to clients’ requests;
  5. ensure adequate training and professional development opportunities for you;
  6. evaluate your work performance;
  7. motivate and offer stimulating benefits to you;
  8. calculate and pay your salary and bonuses;
  9. create a dynamic presence on social networks and for advertising purposes;
  10. create work-related statistics;

After the end of our employment relationship, we will process your data in order to:

  1. stay in contact in order to ensure smooth continuity of our projects;
  2. propose cooperation opportunities;

ON WHAT LEGAL GROUNDS WE PROCESS YOUR DATA?

When one of the above-mentioned purposes is pursued, we have a clearly defined legal basis in order to process your data. Therefore, for every processing operation, SINGLETON ensures that at least one of the following legal bases apply:

  1. we fulfil an agreement between you and SINGLETON;
  2. we comply with a legal obligation under the laws applicable in our jurisdictions;
  3. you gave us your consent to use your personal data for a specific purpose;
  4. we have a legitimate interest to use your data for the stated purpose, and this interest does not override yours;

The legitimate interest can have a relatively broad interpretation as a legal basis. To bring clarity on this aspect, we consider our legitimate interest in relation to clients and external experts to be:

  1. Extension of our client base;
  2. Formation and training of our employees;
  3. Employment of qualified candidates;
  4. Projecting a positive external image for SINGLETON;
  5. Improvement of the quality of our services;
  6. Maintaining an up-to-date business contact network.

Moreover, we will also have a valid legal basis when we:

  1. require processing your data to protect your or another person’s vital interests;
  2. need to carry out a task in the public interest or in the exercise of official authority vested in us.

We will only use your data for the above interests as long as they are not overridden by your interests and fundamental rights. In this regard, each time this legal basis will be used, we will make a balancing test between this interest and your rights and liberties, in order not to disproportionately limit the latest.

TYPE OF PERSONAL DATA PROCESSED

As mentioned above, when carrying out our objectives we process several categories of personal data. In order to give you an exhaustive and clear picture of what data we have and use, we differentiated it as follows:

  1. General information: name, surname, home address, position, phone number, email, bank account, signature, personal identification number, social insurance number, the capacity to work (medical conclusion);
  2. Payroll administration and calculation of salaries and bonuses: working hours, salary rate, expenses, evaluation results, yearly salary, salary and bonuses amounts, number of children (childbirth certificates), maternity leave information, sick leave, vacation duration and days off;
  3. Training, development and evaluation: exams and evaluation information, evaluation results, personal development plan information, salary increase, career history;
  4. Employee benefits: driving license number and information, geo-localization data (itinerary, distance, usage of a taxi or rented cars), corporate phone number and information regarding your calls and data usage;
  5. Business trips and support for visa: passport information, picture, additional information required by embassies;
  6. Timebase account: obligatory data includes email, salary, position, project codes, number of worked hours, vacation, days off, sick leaves, picture, phone number. Upon your decision, you can also provide experience, skype identifier, certificates, languages are spoken, education;
  7. Social aspects and publications: photo and contact information;
  8. Gmail and Google Drive usage: time of the last login, amount of storage space available. After termination of contract: access to Gmail and Google Drive information;
  9. Staffing and staffing for employees on hire: position, projects, occupation rate, vacation information, business trips information, information about experience and involvement in projects;

Special categories of personal data

Special categories of personal data is data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

During your contractual relationship with SINGLETON, we will process this type of personal data only in limited cases, always within the framework of a solid legal basis:

  1. to sign the employment contract and to allocate social benefits (health data);
  2. when we have your consent to do so (photos at events and their publication).

STORAGE, RETENTION AND ERASURE OF PERSONAL DATA

SINGLETON ensures that your data is stored in a centralized and organized manner, namely in our accounting systems, corporate Google Drive account, the relevant human resources internal information systems and in the Timebase platform.

We ensure its security by implementing a thorough access rights system, which ensures that only the authorized and relevant personnel can access it uniquely for lawful and clearly defined purposes.

Our retention periods are based on several well-defined criteria. Therefore, in a first instance, the data will be stored for as long as we are actively pursuing one of the purposes enumerated above and while we have a valid legal basis to do so.

After the expiration of the purposes, your data will be stored solely for the purpose to respond to pending or potential litigations.

YOUR RIGHTS

Right to access your personal data

You can request and you are entitled to obtain from us insight into the personal data we process, where it comes from and what we use it for. You can obtain information about how long we store your data and who receives data about you. Your right of access may, however, be restricted by legislation, protection of other persons’ privacy and considerations for our business and practices. Our know-how, business confidential data, as well as internal assessments and material may also as such be exempt from the right of insight.

Right to rectification and erasure of data

If you have discovered that the personal information we have about you is incorrect, incomplete or irrelevant, you are entitled to have the data corrected or erased with the restrictions that follow from existing legislation and rights to process data.

Right to the restriction of use

If you believe that the data we have processed about you is incorrect or incomplete, or if you have objected to the use of the data, you may demand that we restrict the use of these data to storage. Use will only be restricted to storage until the correctness of the data can be established, or it can be checked whether our legitimate interests outweigh your interests.

If you are entitled to have the data we have registered about you erased, you may instead request us to restrict the use of these data to storage.

Right to data portability

If we use data based on your consent or as a result of an agreement, and the data processing is automated, you have a right to receive the copy of the data you have provided in an electronic machine-readable format.

Right to object

You have the right to object against SINGLETON processing your personal data when we invoke our legitimate interest for such an operation when we carry a task in the public interest or for direct marketing purposes.

Automated individual decision-making

You also shall have the right to object to a decision based solely on automated processing, including profiling. In these situations, SINGLETON will guarantee suitable measures to safeguard your rights, mainly the right to human intervention when reviewing such cases.

You will be notified if any automated decision-making is performed in relation to your personal data.

Withdrawal of consent

If we process personal data based on your consent, you can withdraw your consent to disclose data at any given time. Please also note that we will continue to use your personal data if we have to fulfill a legal or contractual obligation.

ACCURACY AND UPDATING YOUR PERSONAL DATA

We will update your personal data continuously during the period it is stored in our database. This is done for internal organization purposes and in order to permit better adequacy between our client’s needs and requests and your skills. In this regard, it is possible for you to update your data by notifying through an email the Human Resources representative at hi@singleton.ee. Certain categories of data related to your professional skills and contact information can directly be updated on the Timebase platform, in your personal account, at www.timebase.lt.

UPDATES TO THIS PRIVACY NOTICE

We may revise this Policy from time to time by posting an updated version on our website. If substantial changes are made, that may significantly influence your rights or increase your responsibilities, we will notify you by email. We may provide notice of changes in other circumstances as well. We encourage you to periodically review this page for the latest information on our privacy practices.

CONTACT DETAILS AND COMPLAINT LODGING

You are always welcome to contact us as a data controller if you have questions about your privacy rights and how we register and use personal data. Our offices in Estonia are located at Lõõtsa 8, Tallinn and Ülikooli tee 5, Tartu. You can contact the responsible person by email at hi@singleton.ee.

If you are dissatisfied with how we process your personal data and you were not satisfied with your interaction with the responsible person, you can lodge a complaint with the Estonian supervisory authority which can be found at www.aki.ee/en.